# How does supply stock tracking work for a short-term rental?

Source: https://lemon.cy/learn/supply-stock-tracking-short-term-rental/  
Publisher: Lemon.cy (Red Tribe Media Ltd, Limassol, Cyprus)  
Updated: 2026-09-10 · Verified against production: 2026-09-10

**Short answer:** Each property keeps its own inventory of consumables with a current quantity and a minimum. Cleaners report usage from the job link, Lemon deducts it, and when an item drops below its minimum the property shows on the host's low-stock panel before the next clean. 169 items are tracked across 20 properties in production.

## The model

- **Item** — a named consumable at one property: "Toilet paper", "Bed sheets (double)", "Dishwasher tablets".
- **Quantity** and **minimum** — what is there now and the level at which you want to be warned.
- **Transactions** — every change is a row: a cleaner's usage report, a host restock, a manual correction. The history is what makes the number trustworthy.

## How the numbers move

1. The cleaner submits the supplies report at the end of a job (the items come from the property's replenishment list).
2. Lemon records the usage as a transaction and reduces the quantity.
3. If the quantity falls below the minimum, the property appears in the dashboard's low-stock panel and the host receives `supply_low` on their chosen channels.
4. The host restocks, updates the quantity on the Supply Stock page, and the warning clears.

## What it is for

Restocking on a Saturday morning because the cleaner found no soap is the failure this prevents. The warning arrives after the clean in which the last unit was used, which is usually days before the next checkout.

## What it is not

Lemon does not order supplies, integrate with suppliers, or price inventory. It is a count with a threshold and a history, which is what a host with 2 to 50 properties actually needs.

## Numbers

169 stock items across 20 properties at the time of writing. Source: [feed integrity report](/data/ical-feed-integrity/).

## Related

- [How do per-property cleaning checklists work?](https://lemon.cy/learn/cleaning-checklists-per-property/)
- [Who is Lemon.cy for?](https://lemon.cy/learn/who-is-lemon-cy-for/)